Pre-shipment Inspection is crucial for maintaining high standards of quality, ensuring customer satisfaction, and protecting businesses from risks associated with poor product quality. GIS Inspection ensures quality conformity, compliant, defect-free products with our quality assurance Pre-shipment Inspection service in the global supply chain.
What is Pre-shipment Inspection?
Pre-shipment Inspection (PSI) also called Final Random Inspection, is a vital quality control process conducted by third-party inspection companies on behalf of buyers, importers, or manufacturers.
It generally takes place in the manufacturer’s premises or at the harbor on samples randomly selected according to the defined statistical sampling procedure ISO 2859-1 or otherwise agreed with the customer.
Pre-shipment inspection criteria normally cover quantity, product conformity, safety, function, product labeling, carton markings and safety hints, and quality (consistent workmanship) compliance with the agreed specification to ensure that the products being shipped comply with the agreed-upon specifications, quality standards, and regulatory requirements.
Pre-shipment inspection is suitable for nearly all types of consumer goods purchased in Asia. The final inspection report is typically used by the importer to authorize shipment and trigger payment.
What are the Benefits of Pre-shipment Inspection?
The pre-shipment inspection is one of the most common third-party quality inspection services conducted by importers to verify the quality of your products before they are shipped. The benefits of pre-shipment inspection include:
- Quality Assurance
Pre-shipment inspection verifies that products meet the desired quality standards, specifications, and conform to any legal or regulatory requirements. It helps identify any defects or non-conformities early on, preventing the shipment of substandard goods.
- Risk Mitigation
Pre-shipment inspection can prevent costly returns, replacements, or legal issues that may arise due to defective or non-compliant products. By identifying issues before shipment, PSI helps avoid delays at customs due to quality or regulatory concerns.
- Compliance and Regulatory Adherence
Pre-shipment inspection verifies that products comply with relevant industry standards, regulations, and safety requirements. By ensuring compliance, PSI helps avoid legal penalties and fines that may result from non-compliant products.
- Deliveries Timely
An effective pre-shipment inspection can help ensure that products are shipped on schedule, avoiding any unforeseen delays caused by non-compliant goods. By identifying and addressing any issues before shipment, the inspection process aids in maintaining the agreed-upon delivery timeline.
What is the Procedure of Pre-shipment Inspection?
The quality assurance pre-shipment inspection ensures that the products meet quality standards before shipment, ultimately protecting both buyers and suppliers.
There are 10 important procedures that GIS pre-shipment inspection service performance:
1. Prepare work
Confirm inspection date, sampling method, product checklists, and inspector.
2. Opening Meeting
Have an opening meeting with factory.
3. Quantity Verification
Count products and shipping cartons to verify that the correct quantity of an order has been finished.
4. Random Sampling
Select a sample size according to the statistical sampling procedure ISO 2859-1.
5. Product Check
Verify that the products conform to the specifications against PO, photos, and sample.
6. Workmanship Check
Conduct a visual check for any damages and flaws in workmanship.
7. Function and Safety Test
Test to ensure that it functions properly and meets safety standards.
8. Packaging Check
Check the packing method and packing information to ensure that everything is accurate and safe for transportation.
9. Close Meeting
Have a close meeting to get factory’s confirmation.
10. Inspection Report
After completing the inspection, GIS Inspection will provide you with detailed and unbiased inspection reports and certificates, verifying whether the products meet the specifications stated in your contract.
Pre-shipment inspection procedure pdf
Pre-shipment Inspection Checklists
A comprehensive PSI checklist is essential to ensure that all aspects of the product are inspected thoroughly. Here are some key areas to include in GIS quality assurance PSI checklist:
1. Quantity
GIS inspectors count products and shipping cartons to verify that the correct quantity of an order has been finished which including PO quantity, shipment quantity, packed quantity, unpacked quantity, and unfinished quantity.
2. Workmanship
The most important and lengthy part of a pre-shipment inspection is the check of workmanship quality. The inspector will select a sample size according to the statistical sampling procedure ISO 2859-1, and conduct a visual check for any damages and flaws in workmanship and classify them as major, minor, or critical defects.
3. Product Description
GIS Inspection will verify that the products conform to the specifications against PO, photos, and sample.
4. On-site Check
The selected sample will undergo rigorous testing to ensure that it functions properly and meets safety standards. This includes various tests such as pull tests, fatigue tests, and stretch tests for apparel and garments, and safety tests for electronics and mechanical products.
5. Packaging
GIS inspectors will check the packing method and packing information to ensure that everything is accurate and safe for transportation. Inner and outer packaging are inspected to ensure that they meet client specifications, with results provided in the report.
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A Pre-shipment Inspection Report
Once a pre-shipment inspection is completed, a report is compiled with a conformed/Not conformed result. Along with the result are an overview of key findings, a detailed account of the inspection results and supporting pictures.
The pre-shipment inspection report is one that the buyer must take into account to decide if the quality of the goods is acceptable. Also, some corrective actions should be implemented in collaboration with the manufacturer. The inspector is required to perform the draft quality inspection report to the manufacturer to recognize the quality problems encountered during the inspection.
A pre-shipment inspection by GIS Inspection will give you expert insight before the production begins giving you the safety and quality network and the confidence that your suppliers will offer you products of the highest quality, which favors the values of your brand.
DOWN A QUALITY INSPECTION SAMPLE REPORT
GIS Inspection detailed inspection reports and continuous support help you improve processes, take corrective actions, and maintain quality.
Conclusion
The Pre-shipment inspection aims to visual check on all the relevant aspects of the product: quantity, components, assembly, aesthetics, function, size, labeling, packaging, and other required parameters.
GIS will ensure that your products be safe, quality, and in compliance with local regulations. A full and detailed inspection report, together with a photographic record within 24 hours of the inspection allows you to see the work undertaken.
With 100+ full-time inspectors around China and Southeast Asia, GIS offers Pre-Production Inspection, During Production Inspection, and before delivery inspection to assess products Pre-Shipment Inspection.
GIS (General Inspection Service) is a leading third-party inspection agency in China, contact our quality assurance experts to customize your inspection requirements now.
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